VitVio, Inc., registered in Delaware, United States, and its United Kingdom subsidiary, VitVio Ltd, (“VitVio”) believe that protecting the privacy and personal information is one of our most important duties.
This Privacy Notice describes VitVio’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.
In situations where VitVio acts as the Controller, the Controller is:
VitVio Ltd, (company number: 15305830) with a registered office address at: 5th Floor 167-169 Great Portland Street, London, United Kingdom, W1W 5PF.
VitVio is registered with the Information Commissioner’s Office (registration number ZB638542).
VitVio has appointed an internal data protection officer for you to contact if you have any questions or concerns about VitVio’s personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to VitVio’s data protection officer at dpo@vitvio.com
VitVio collects personal information about its website visitors and customers.
With a few exceptions, this information is generally limited to:
We use this information to provide prospects and customers with services.
We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.
From time to time, VitVio receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal data from a third party website (e.g. LinkedIn)
As is true of most other websites, VitVio’s website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of VitVio’s website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.
VitVio has a legitimate interest in understanding how members, customers and potential customers use its website. This assists VitVio with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.
The personal information VitVio collects from you is stored in one or more databases hosted by third parties located in the United Kingdom and European Union. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, VitVio engages third parties to send information to you, including information about our products, services, and events.
We do not otherwise reveal your personal data to non-VitVio persons or businesses for their independent use unless: (1) you request or authorize it; (2) it’s in connection with VitVio-hosted and VitVio co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.
The VitVio website connects with third party services such as Facebook, LinkedIn, Twitter and others. If you choose to share information from the VitVio website through these services, you should review the privacy policy of that service. If you are a member of a third party service, the aforementioned connections may allow that service to connect your visit to our site to your personal data.
The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects.
Data Subject rights under GDPR include the following:
This Privacy Notice is intended to provide you with information about what personal data VitVio collects about you and how it is used.
If you wish to confirm that VitVio is processing your personal data, or to have access to the personal data VitVio may have about you, please contact us.
You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside VitVio might have received the data from VitVio; what the source of the information was (if you didn’t provide it directly to VitVio); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by VitVio if it is inaccurate. You may request that VitVio erase that data or cease processing it, subject to certain exceptions. You may also request that VitVio cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how VitVio processes your personal data. When technically feasible, VitVio will—at your request—provide your personal data to you.
Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, VitVio will provide you with a date when the information will be provided. If for some reason access is denied, VitVio will provide an explanation as to why access has been denied.
For questions or complaints concerning the processing of your personal data, you can email us at dpo@vitvio.com. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation’s data protection authority.
Your personal data is stored by the VitVio on its servers, and on the servers of the cloud-based database management services the VitVio engages, located in the United States. The VitVio retains service data for the duration of the customer’s business relationship with the VitVio and for a period of time thereafter, to analyze the data for VitVio’s own operations, and for historical and archiving purposes associated with VitVio’s services. VitVio retains prospect data until such time as it no longer has business value and is purged from VitVio systems. All personal data that VitVio controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: dpo@vitvio.com
At this time, we do not share any personal data for planning or research purposes for which the national data opt-out would apply. We review all of the confidential patient information we process on an annual basis to see if this is used for research and planning purposes. If it is, then individuals can decide to stop their information being shared for this purpose. You can find out more information at: https://www.nhs.uk/your-nhs-data-matters/
We do not knowingly attempt to solicit or receive information from children.
If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at:
VitVio Ltd
167-169 Great Portland Street
Fifth Floor
W1W 5PF
London, United Kingdom
dpo@vitvio.com